Why we recommend booking with the group
Our team is dedicated to creating great relationships with our travel industry partners and suppliers, benefiting you with exceptional service. We work together to bring you the most comprehensive experience possible, and we are committed to being there for you every step of the way. Our top priority is ensuring that you have a safe and unforgettable time with your wedding couple and/or group leader, and we will do everything in our power to make that happen.
WHAT YOU NEED TO KNOW…
As certified travel advisors and proud American Society of Travel Advisors (ASTA) members, we specialize in destination weddings. We are also charter members of the Destination Wedding and Honeymoon Specialist Association (DWHSA).
Our commitment to excellence is evident through our continuous education, personal travels, and networking opportunities to better serve our clients and their guests. To ensure the highest level of service possible, we limit the number of wedding clients we work with yearly and only take on one large group per month.
In addition to special group pricing, welcome amenities, and personal service, having an expert on your side after a worldwide pandemic.
What are Room Blocks?
Room blocks are reserved rooms at a hotel specifically set aside for guests attending a particular event, such as a wedding. These blocks offer exclusive rates and benefits, ensuring all your guests have a place to stay at the same location and fostering convenience and camaraderie.
Why Should I Stay with the Group?
Staying with the group provides several benefits:
Exclusive Rates: Enjoy discounted rates not available to the general public, ensuring a luxurious stay at a more affordable price.
Seamless Coordination: All accommodations are managed centrally, making it easy to coordinate transportation, activities, and special events.
Enhanced Experience: Being close to the wedding party and other guests creates a more enjoyable and memorable experience, allowing for more shared moments and celebrations.
How Does the Hotel know I am with the Group?
When you book your room through us, contracted with the wedding couple, the hotel will automatically associate your reservation with the group. This ensures you receive the negotiated benefits and are included in the wedding-related activities and accommodations.
Can I Book through a third-party website or On My Own?
While you can book through third-party websites or independently, we highly discourage it. Booking within the group room block ensures you receive special rates, benefits, and seamless coordination tailored for the wedding guests. Third-party bookings do not guarantee these advantages and may result in higher costs and less convenience.
We can’t control what we didn’t book.
When you book through us, we ensure a seamless and stress-free experience. We handle any issues with the hotel/resort and arrange transportation, so you won't have to worry about being stranded. We will address these details immediately if any hiccups occur during your trip, such as a flight delay or missed transfer. We aim to ensure your trip runs smoothly, handling all the logistics and accommodating any special requests you may have.
In contrast, booking on your own leaves you to manage any problems that arise, and you might incur additional fees to attend group events. For instance, if you're joining a birthday celebration or wedding and staying at a different hotel/resort, you could be charged for a day pass to access the hotel where the group is staying or to attend the wedding festivities. Why face these unnecessary hassles?
Booking through our group room block ensures you are fully accounted for and included in all group activities. If you book through third-party sites like Travelocity or Hotels.com, there's a risk your reservation could be moved to a different location if the resort is oversold, often to a hotel that may not meet the same standards. If anything goes wrong, you'll likely spend significant time on hold with customer service, which is far from ideal. Worse still, if the third-party business goes out of business or proves unreliable, you could risk losing your money entirely.
The bottom line is that booking through our group room block provides peace of mind and exclusive benefits and guarantees that your experience will be as enjoyable and hassle-free as possible.
Here is a true story from clients who booked through BOOKIT before they went out of business during COVID-19.
Booking inside of the group benefits the bride and groom.
Here's why booking through the group room block is the best gift you can give the couple:
Ease and Peace of Mind for the Couple: Booking through the group significantly reduces the couple's stress and anxiety. They've invested considerable time and effort into securing a group contract that offers exceptional rates and amenities for everyone. When you book within this group, the couple earns credits they can use for wedding events and activities, enhancing the overall experience for everyone.
Support the Couple's Planning: Your booking contributes to the couple's negotiated perks with the hotel/resort, allowing them to offer an even more memorable event. It simplifies headcount management and travel coordination, ensuring everything runs smoothly. Plus, having one primary contact for all guest information makes it easier for the couple to focus on enjoying their special day.
Enhanced Guest Experience: Booking through us means you’ll be treated like family. Our team is dedicated to providing the best possible experience for all guests, ensuring you feel welcomed and valued.
Avoid Additional Costs: If you book outside the group, the couple loses valuable credits and must cover the cost difference. This can impact their budget for wedding details and guest experiences. To show your respect and support, save the timeshares and vacation clubs for another trip, though feel free to use points for your flights.
Travel Coordination: Once you book your flights independently, please send us your itinerary so we can arrange your transportation to and from the resort. If your couple/host has chosen an all-inclusive package, it usually includes airport transfers. We say this because you might incur additional fees if you plan to stay at a different resort or travel elsewhere after the wedding. Our transportation rates are typically more affordable unless you opt for a local cab at the resort, and some countries do not utilize Uber. With that said, if your couple chooses a regular hotel, we usually provide several options for transportation as a courtesy.
We make handling payments more manageable for you.
Booking within the room block offers several critical advantages over using online travel agencies (OTAs) like Expedia or Travelocity, even if you have miles and points to redeem:
Flexible Payment Options: Unlike OTAs that often require full payment upfront with non-refundable terms, booking through us allows you to secure your room with a smaller deposit. The remaining balance is typically due 65-80 days before your departure, providing greater financial flexibility.
Budget-Friendly Payments: You can make payments at your convenience, in any amount that suits your budget. This flexibility helps you manage your finances and plan for your trip more effectively.
Exclusive Rates and Benefits: Our room blocks often come with exclusive rates and additional perks, such as complimentary upgrades, resort credits, or special amenities that you won't get when booking with miles and points.
Personalized Service: Our Reservations Specialist can provide specific details about your booking and payment schedule, ensuring you have all the necessary information.
Timely Reminders: We understand that planning a trip involves many details, so we send out payment reminders to keep you on track, reduce your stress, and help you stay organized.
Seamless Experience: Booking with us ensures a seamless and hassle-free experience, from reservation to check-out, giving you peace of mind and more time to enjoy your trip.
We help keep you organized and streamline all your plans.
We handle your travel documents, transportation, special requests, and more, storing everything in a private, PCI-compliant client file in our CRM. This means you have all your essential information in one convenient place.
If you lose or forget your documents onsite, don't worry—we keep copies for you. There is no need to scramble for your travel documents when you need them. We handle all the details so you can relax.
We also send out friendly reminders and emails with important information, such as "Before You Go" tips, any travel restrictions and alerts, airport details, invoice and payment updates, excursions, and destination information.
Unlike many online travel agencies and third-party providers, we also handle your airport transportation. Your driver will wait at the airport to take you to your resort. Let us handle the logistics for you.
We want you to focus on getting excited and packing for your trip!
For additional questions and concerns, don't hesitate to contact us at support@travel-bash.com. If you need anything, we are here to help!